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Your finance department. In Odoo.

We are not bookkeepers who happen to know a bit of Odoo. We are a finance partner that acts as your own finance department, from day-to-day bookkeeping to the annual accounts and the implementation itself. For the routine work, we build our own AI applications.

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Working in Odoo for more than five years. An answer within 12 hours.

Odoo is running.
The numbers do not add up.

We work for growing companies that run on Odoo, or are thinking of switching, and do not have a full finance department in-house. Recognise any of these situations? Then it is worth talking to us.

Switched, but no better off

Odoo is live, but the bookkeeping still runs through Excel, stray emails and manual work.

A bookkeeper who does not know Odoo

Every month, you explain how the system works. To the person who is supposed to be the expert.

An implementation that stalled

The modules are switched on. The chart of accounts and VAT settings are not right yet, and neither is the bank feed.

Numbers that arrive too late

Decisions based on last month's report, when the data has been sitting in Odoo all along.

No finance department of your own

The company is growing. Hiring a financial controller and a bookkeeper is a step too far for now, but the numbers still need to be right, and on time.

The switch is planned

You have chosen Odoo. Now it has to be right first time, with finance in the driving seat.

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Everything a finance department does, in Odoo

The whole finance department, or just the part you are missing. Bookkeeping, annual accounts and advice, support on implementations and, where it pays off, our own AI applications. You choose which services you use.

Advice that starts with the business model

First we look at how the business makes money. Only then at the numbers. On that basis, we build a financial foundation that can support growth.

  • Processes that fit

    We map out how invoices, purchases and approvals run today. Then we set up Odoo so the system does the work. Less manual work, fewer mistakes.

  • Dashboards you can act on

    The handful of figures that matter: revenue, margin, cash position and outstanding items. Straight from Odoo, without a stack of reports.

  • Cash flow forecasting

    A cash flow forecast built on your own Odoo data. You see a shortfall coming before it hits the bank account.

  • Regular reviews

    At set intervals, we go through the numbers with you. What stands out? What needs to change?

Bookkeeping in Odoo, always up to date

A backlog costs you money and peace of mind. We keep the books in Odoo up to date all year round, and at the end of the year we prepare the annual accounts and the tax returns ourselves.

  • Bookkeeping

    Vendor bills and customer invoices, journal entries and the general ledger. Every entry correct, every line accounted for.

  • VAT, annual accounts and corporate income tax

    The VAT return and EC sales list (ICP) every period, and after the year-end the annual accounts and the corporate income tax return. Everything ties back to Odoo.

  • Receivables and payables

    We chase outstanding invoices and monitor payment terms. Who still owes you money, and what is due to go out in the coming weeks?

  • Bank

    Bank reconciliation in Odoo: automatic where possible, by hand where necessary. The balance in Odoo matches the bank.

More about bookkeeping in Odoo

Odoo implementation, small or large

We carry out small implementations on Odoo Online ourselves, with the bookkeeping set up from the start. On larger implementations, we work alongside your team and the implementation partner as a sounding board. We know all the Odoo apps, not just accounting.

  • Every process tested in Odoo

    From quotation to payment, we test how each process runs in Odoo, and whether it needs customisation or standard Odoo will do.

  • Knowledge of all the apps

    A setting in inventory or projects eventually shows up in the numbers. We know how the apps affect one another.

  • Knowing what works and what does not

    We have seen first-hand where implementations get stuck, and we share that experience before choices are set in stone.

  • Financially sound from day one

    Chart of accounts, VAT, migration and integrations set up so that the numbers are right after go-live.

More about implementation

Our own AI, trained for each client

We build our own AI applications and train them for each client, on some or all of the bookkeeping and checks. They learn from every correction and always work under FID supervision. We also share what we know with companies that want to get started themselves.

  • Trained on your own books

    On your chart of accounts, suppliers and VAT scenarios. Not a generic model that does the same thing everywhere.

  • Learns from every correction

    Every adjustment the team makes is recorded, so next time the AI gets it right.

  • Under FID supervision

    The AI prepares and checks. Nothing is posted until it has been approved, and every proposal can be traced in Odoo.

  • Set up quickly

    For a green chemistry start-up, the first application was ready in three hours.

The AI we use

The same work.
A different starting point.

The difference is where the work begins. We start in your Odoo environment and work as part of your business. Whatever can be automated, we automate.

Traditional accounting firm

Odoo as a data-entry screen.

  • Starts from the firm's own accounting software
  • Corrects set-up errors after the event, every period
  • Insight after the month-end or quarter-end close
  • Processes and reports, from a distance
  • Questions about the system go to the implementation partner
  • Routine work stays manual
FID Finance

Odoo, down to every setting.

  • Starts from the client's Odoo environment
  • Fixes set-up errors at the source
  • Insight in Odoo, when you need it
  • Works as your own finance department
  • One point of contact for bookkeeping and the system
  • Builds its own AI applications for the routine work

Odoo, set up by finance specialists

Odoo brings accounting, sales, purchasing, inventory and projects together in one system. That only works if the financial foundation is right. We set up Odoo from a finance perspective, without unnecessary modules or half-finished configurations.

Read the guide
Reporting from the same data as operations
Sales and purchasing flow straight into the accounts
Dutch VAT and reporting set up correctly
One system, no copying and pasting
Odoo 20, accounting dashboard with sales, purchases, bank and VAT returns.

From first call to a steady rhythm

Choosing a finance partner comes down to trust. That is why we have written down exactly how we work, including the handover, should it ever come to that.

  1. 01

    Introductory call

    Where things stand, and whether we are a good fit for each other.

  2. 02

    Proposal and agreement

    Scope, package and price in black and white.

  3. 03

    Odoo finance check

    Your starting position in Odoo mapped out, free of charge.

  4. 04

    Client due diligence

    The statutory onboarding, completed within a week.

  5. 05

    Set-up

    Access, working arrangements and a monthly calendar.

  6. 06

    First close

    Where our promises are put to the test.

  7. 07

    The annual rhythm

    Monthly figures, meetings, advice and the annual accounts.

  8. 08

    Growing together

    Scaling up, or a tidy handover.

Two firm commitments

1 weekClient due diligence is completed within one week of receiving the documents.
12hEvery question answered within 12 hours, included in your fixed fee.
See the whole journey

The team behind FID Finance

A background in finance, and years of hands-on experience in Odoo. The person you talk to is also the person who does the work.

"If you are switching to Odoo, a bookkeeper who waits to be told is no use to you. You need a partner who looks beyond the numbers."
Bart De Smedt Co-founder, FID Finance
  • S Sandra
  • B Bart
  • N Nathalie
  • R Richard
  • D David
  • A Ashwant
Havenweg 24Vianen

Frequently asked questions

Are you an Odoo bookkeeper?

Yes, and more. As well as doing the bookkeeping in Odoo, we know the set-up behind it inside out. So we fix errors at the source, and they do not come back every month.

Do you work in our existing Odoo environment?

Yes. We start by checking the set-up: chart of accounts, VAT settings, journals and integrations. Anything that is wrong, we fix first.

We are not on Odoo yet. Can you help us switch?

Yes. We carry out small implementations on Odoo Online ourselves, including the bookkeeping, and you are usually live within a few weeks. On larger implementations, we handle the accounting side alongside the implementation partner, from the chart of accounts and integrations to migrating open items and the opening balance. Then we train your team.

How quickly do you respond?

Within 12 hours. You can always call or email us, or book a meeting straight into our calendar.

Can we keep doing the bookkeeping ourselves?

Yes. We can then just handle the set-up and train your team, or review your work periodically. You decide how much stays in-house.

What is the Odoo finance check?

A thorough review of your Odoo environment. How up to date and accurate is the bookkeeping, which reconciliations are still open, is the set-up right, and what can be automated? As a standalone engagement, it costs €500 excl. VAT. If you go on to work with us, it is free. More about the Odoo finance check.

Do we need to pay for an extra Odoo licence for you?

No. On Odoo Online, our user costs you nothing. We work in your own Odoo environment, never in a system of ours. You can follow everything live, and the data remains yours.

What if we ever move to another firm?

We hand your new firm a complete, well-organised file: the bookkeeping, the year-end files, the tax documents and all agreements made. The bookkeeping has always been yours, and stays that way.

How do you use AI?

With our own AI applications, trained for each client on some or all of the bookkeeping and checks. They learn from every correction and work under FID supervision: nothing is posted until a person has approved the proposal.

Do you also prepare the annual accounts?

Yes. We prepare the annual accounts and the corporate income tax return ourselves. You only need an auditor if you are subject to a statutory audit. The auditor then carries out the audit, and we provide a file that is easy to follow.

Can we learn to use AI in our own bookkeeping?

Yes. We share our knowledge with companies that want to get started themselves, from the first application to supervising it. In an introductory call, we work out what suits you.

Can you be our finance department?

Yes. Bookkeeping, financial control, reporting and advice can all sit with us. If you already have a team, we fill the gaps.

One conversation.
A clear picture.

An introductory call takes 30 minutes, with no obligation. By the end, you will know where things are stuck and what needs to happen first.

Book a call

Pick a time that suits you in our calendar. 30 minutes, by video or phone.

Pick a time

Send a message

Prefer to email first? We reply within 12 hours.

Send a message
info@fidfinance.nl+31 (0)347 748 004